What documents are required for import and export declarations?

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In recent years, with the continuous development of my country's foreign economic and trade, import and export trade has become an important aspect of my country's economic development. Many trade practitioners have deep feelings about the two important links of import customs clearance and export declaration. Understanding and mastering these two is crucial for those engaged in import and export trade. So, what documents are required for import customs clearance and export declaration?

What documents are required for import customs clearance?

1. Shipping documents

During the import customs clearance process, the first thing you need to prepare is the shipping documents. Transportation documents mainly include bills of lading, manifests, waybills and insurance policies. The bill of lading is a document that proves that the shipping company has transported the goods after the goods have been delivered to the port of destination; the manifest is the manifest when the ship loads and unloads the goods; the waybill is the shipping document provided by the transportation company, which records the quantity, type, and destination of the goods. ;The insurance policy records the details of the insurance of the goods.

2. Business documents

Business documents include invoices, contracts, packing lists, loading and unloading orders, etc. The invoice is the importer's payment voucher, recording the price and quantity of the goods; the contract is the agreement reached between the importer and the exporter, stipulating the quality, quantity, price and other terms of the goods; the packing list is when the goods are packed. The documents filled out include detailed information such as the name, quantity, gross weight, net weight, value and packaging of the goods; the loading and unloading list records the loading and unloading process of the goods, including the name, quantity, packaging and transportation method of the goods.

3. Commodity inspection and specification documents

During the import customs clearance process, inspection and regulatory documents for the goods are also required, including inspection certificates, certificates of origin, commodity inspection certificates, and import licenses. The inspection certificate is a document that shows that the quality and safety of the goods meet the standards. The place of origin proves the origin of the goods. The commodity inspection certificate is a document that shows that the quality, quantity and specifications of the goods meet the standard requirements. The import license is a document issued by the state for some special products. Licensing required for the import of goods.

4. **Regulatory documents

**Supervisory documents include customs import declaration form, customs inspection notice and commodity inspection import notice, etc. Among them, the customs import declaration is the core document that must be provided for imported goods. It records the name, quantity, value, origin and other information of the goods, and clarifies the basis for calculating taxes and fees; the customs inspection notice is a notice from the customs to the importer to inspect the goods. The document; the commodity inspection import notice is a document that the commodity inspection agency indicates that the quality and quantity of the goods have been tested and reached the required standards, and can be entered.

What documents are required for export declaration?

1. Export contract

The first step in export customs declaration is to prepare the export contract. The contract presents the agreement between the exporter and the importer on price, quantity, quality, transportation, etc., and is the basis for export customs declaration.

2. Invoice

An invoice is a document that records information such as the price and quantity of goods. When exporting goods, the exporter needs to fill in the goods information on the invoice and provide it when declaring to customs later.

3. Packing list

The packing list is a document filled out when packing export goods. It contains detailed information such as the name, quantity, gross weight, net weight, value and packaging of the goods. It also includes the contract number between the exporter and the importer.

4. Shipping documents

During the export declaration process, transportation documents are also required, including bills of lading, manifests, and marine insurance policies. The bill of lading is a document that proves that the shipping company has transported the goods after the goods have been delivered to the port of destination; the manifest is the manifest when the ship loads and unloads the goods, and the marine insurance policy records the details of the insurance of the goods.

5. **Regulatory documents

**Regulatory documents include customs export declaration form and customs invoice verification form. The customs export declaration form is the core document for customs clearance of import and export goods. It records the name, quantity, value, origin and other information of the goods, and clarifies the basis for calculating taxes and fees; the customs invoice verification form is a sign for the customs to review the price information of the goods declared. , issued by the customs and stamped with an invoice verification seal.

To sum up, there are many types of documents required for import customs clearance and export declaration. For trade practitioners, preparing the necessary documents can effectively improve the efficiency of customs clearance and handle customs issues smoothly. After obtaining these necessary documents, follow the correct procedures and operating points to handle customs clearance procedures. You also need to pay attention to timely follow-up of other supporting matters such as cargo transportation to ensure the safe arrival of the goods.